Jose Rizal

Sarah Jane S. Go BSBA-2 English4 Saturday (1:00-4:00pm) December 3, 2011

*Enumerate and discuss the parts of the business Letter.*

Letter format -the format shown here is a "block" style, which is the most common format for business letters. All the elements are lined up along an invisible line down the left side of the page. The text is single spaced, with no indent at the tops of the paragraphs.

Letterhead -The term "letterhead" is used for both the sheet of paper, which is preprinted with the company's logo, address, phone number and often a corporate slogan or identifying graphic, and the printed design itself. Generally of very fine quality and more expensive than plain paper, letterhead is designed to convey a positive image of the company. Because the letterhead includes the company's address, phone and often email, it is not necessary to include that information again in the body of the letter. Sometimes the writer will provide a direct phone number or personal email address if the action statement calls for direct communication.

Inside Address -two spaces below the date are the full name and business address of the person to whom the letter is addressed. If several people are receiving the letter, all their names and addresses should appear. Don't confuse multiple addresses with those who receive courtesy copies of an letter addressed to someone else. Listing multiple addressees means that each one is receiving an "original" of the letter. The address on the letter should be the same as the address on the envelope. As with the date, there can be legal consequences from inaccuracies. The address on the letter is presumed to be the one to which the letter is actually sent. If it is incomplete or inaccurate, a recipient can...