Data Management Policy

UC Policy Library

Data Management Policy

University of Canterbury

Category:

Last Modified:

Review Date:

Approved By:

Contact Person:

University Management

August 2009

May 2012

Deputy Vice-Chancellor

Director, Planning, Information and Reporting Unit (PIRU), Extn 6187

Introduction:

The University of Canterbury is currently in a data-oriented environment which promises to become

more complex in the future and place greater demands on those who are responsible for collecting,

managing and disseminating the data. In order to manage our operations and progress in this

challenging environment, this University Data Management Policy has been adopted.

The data generated and held by the University are key assets that must be managed correctly in

order to ensure that the University functions effectively.

This policy outlines:





A data management framework which covers the collection, storage, security, maintenance and

dissemination of administrative data throughout the University.

Roles responsible and accountable for data collection, storage, security, maintenance,

dissemination and data quality.

Scope:

This Policy provides a comprehensive data management framework which is consistent across all of

the University’s major Information Systems (Finance, Student, HR and Course Information – see

Appendix A). ‘Data management’ in this instance refers to the management of administrative data

i.e., data which are required for the operation of the University.

There are three key result areas of this Data Management Policy:

 A clear framework which defines accountability and responsibility for data, security, and user

privilege/access.

 Good data management resulting in high quality data, which in turn results in cost savings and

improvements in business processes.

 Increased value of data through widespread and appropriate use.

Definitions:

Administrative Data - data relevant to the operation of the University (primarily...