Project

Communication Plan:

This document outlines the plan of communication for the Huntsville Project Team.

WHAT | WHEN | WHERE | OWNER | ATTENDEES |

Status Meeting | Every Wednesday (midweek) | 17 | Project Manager | Project Team |

Problem-Solving Meeting | As Needed | TBD | Person who calls & leads meeting | To Be Determined |

Conference call meeting | Every Monday | Varies from location | Project Manager | Conference all with project team |

Video Conference meeting | Every Friday | Varies for location | Project Manager | Project team |

Budget meeting | At the end of each month | TBD | Project manager | TBD |

WRITTEN COMMUNICATION |

WHAT | DUE WHEN | METHOD OF DELIVERY | SENDER | RECEIVER |

Meeting Minutes | 1 days after the meeting | EMAIL | Project Manager | All participants |

Action Item Log | 2 days after the PMO Status meeting | EMAIL | Project Manager | All participants |

Meeting Agenda | 3 days before a meeting | EMAIL | Project Manager | All meeting participants |

Status Reports to Project Manager | Weekly onFridaysBy 4 pm | Paper Copy | Team Members | Project Manager |

| | | | |

Project update status | Weekly on Wednesday by 5pm | EMAIL | Team members | Project Manager |

Budget inquires | As needed | Email/paper copy | Team members | Project manager for approval |

A communications plan identifies the messages about the change that need to be spread through the organization. The Plan outlines the roles and responsibilities of project participants. Communications include all written, spoken, and electronic interaction with association audiences. A communication plan encompasses objectives, goals, and tools for all communications. It is important to have effective communication is this line of work because change is part of a project and communicating those changes effectively throughout the organization. This will allow the project to stay on/ahead of schedule. So it is vital that all member s of the project...