Accounts Receivable

Job Description Accounts Receivable Clerk

Accounts Receivable Clerk 5/30/2005

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PURPOSE OF THE POSITION

(The main reason for the position, in what context and what is the overall end result)

The Accounts Receivable Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The Accounts Receivable Clerk must comply with established policies and procedures.

SCOPE

(The way that the position contributes to and impacts on the organization)

The Accounts Receivable Clerk reports to the Assistant Senior Administrative Officer and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.

RESPONSIBILITIES

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1.

Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner Main Activities:  Receive and verify invoices and requisitions for goods and services  Verify that transactions comply with financial policies and procedures  Prepare, verify, and process invoices and coding payment documents  Prepare batches of invoices for data entry  Data enter invoices for payment  Process backup reports after data entry  Manage the weekly cheque run  Record all cheques  Prepare vendor cheques for mailing  List all vendor cheques in the log book  Prepare manual cheques as and when...