Event Budget

Carmen L Harvey

Week 5 You Decide Assignment

DeVry University

1) When making the policies, procedures, and practices for exhibitors they should include the following: insurance, security, booth selection, structure, décor, guidelines, meeting activity guidelines, food & beverage, advertising and hosting, prizes and giveaways if applicable, access to event, cancellations, and refunds.

2) When designing the exhibit floor to avoid crowding, gridlock, and other crowd control issues you take in consideration communications between staff and with other bodies involved to make sure that everyone is aware of the venue's safety procedures particular concerns identified in your risk assessment staff training arrangements for general maintenance work; maintaining safety equipment; repairing damage and electrical or mechanical failures; and making sure all exits are completely clear changing certain design features, ranging from putting up barriers, signs or temporary structures (tents, stands, etc) to major construction work staff needed to contain sudden crowd movements at events where the action could lead to great excitement in the crowd; if this situation is likely to arise, additional first aid and medical facilities may be needed.

3) If an exhibitor were to violate the regulations stated. I would fine the exhibitor and would state why they were given that fine by referring back to the regulations given before the exhibitions.

4) To have an effective communication with union workers I would have meetings so everyone can be on one accord, send emails (evidence of a paper trail of the communication), teleconference.

5) To assure that buyers are visiting the underutilized areas I would make it appealing to the buyers others would want to come and visit the exhibitions. I would also have a survey before the event to have a feel of what is wanted by the buyers so the exhibitions can be what they are looking for.