Submitted by: Submitted by lucky58
Views: 102
Words: 481
Pages: 2
Category: Business and Industry
Date Submitted: 02/02/2014 09:38 AM
The financial accounting software is an integrated application combining a comprehensive set of general ledger,
accounts receivable, and accounts payable functions. The financial accounting system allows online entry with online
data validation and online posting. However, to provide better control, Apollo has elected to utilize batch entry,
deferred validation, and deferred posting. In this mode, the data are not validated at the time of entry. A special input
validation routine, which reports all validation errors, is employed after the batches are balanced. The erroneous entries
can be corrected through maintenance functions. The transfers of transactions from the Accounts Receivable and
Accounts Payable modules to the General Ledger module also are done in batch mode. Batches are validated and
posted every night; thus, the detailed accounting records are never more than one day from being accurate. Two levels
of security are provided in the system. The terminals require a special password. Access to any function (data entry,
data review, review invocation) for each unique set of transactions is controlled by another set of passwords. Thus,
allowed operations are isolated to the department that must enter and use the data. For example, the order entry
accounting clerks cannot access the cash disbursement records or enter cash disbursement transactions without
knowledge of the appropriate passwords.
Organization and Duties of Information Systems Personnel
The information systems department consists of Ernst Hathaway—the Vice President of Information Systems, a
systems development project manager and two programmer/analysts, an operations manager (who also serves as the
librarian and control clerk), and two machine operators. Following is a brief summary of the responsibilities and duties
of each.
Vice President of Information Systems (VP-IS). The VP-IS is responsible for computer processing operations. Included
responsibilities include...