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Lesson 13; Receiving

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Receiving

* Since receiving is a big responsibility

the individual assigned to this job must be mentally alert, have some food knowledge, and be trustworthy.

- Receiving is very important as goods received must match the specific action on the purchase order, in terms of quantity and quality

- his/her principal function is to count, check, and/or weigh the various items delivered and accurately record their receipt.

Weighing Deliveries

* the scales should have a large full-face dial so that the weight can be seen by the delivery person as well as the receiving clerk to avoid any argument.

* each item should be weighed separately

* weighing scales should be checked regularly for accuracy

Checking Deliveries

2 methods of checking:

1st - the first method is through duplicate purchase orders of the expected goods. – he/she then make a detailed and careful checking of the items.

2nd – the second method is often called blind receiving wherein the receiving clerk is given no information then proceeds to count or check without purchase orders or receipts.

Recording Receipts/Deliveries

* a daily record of deliveries should be prepared where the receiving clerk enters the date, name of vendor, description of items, and the quantities or weight of the items received.

* A blank book or notebook with columns and appropriate column titles could serve as a record.

Inspecting for Quality

* Inspection of food as to condition and damage is normally a part of checking.

* This explains why food knowledge in an important qualification of a receiver.

* he/she should check both quantity and quality of items received.

* Any merchandise which is found in bad condition or unsatisfactory must be returned to the vendor immediately.