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Right Choice of Words for Effective Business Communication

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[pic][pic][pic][pic]Communication is a process by which meanings are exchanged among people through the use of words. Business communication is a process of transmitting information and thoughts between various parts of an organization and also to the people outside the organization such as customers, investors, suppliers etc. The main function of the business communication is to convey your message or thoughts effectively to the reader.

In business communication, the receiver of the message should be able to understand your message immediately, and this can be possible only when you write your message with simple and familiar words. So, the right choice of words is very important for powerful business communication.

Always use common and familiar words:

Use of familiar words is the most important rule of word selection in business communication. Always use common and familiar words of everyday use to make your message easily readable and understandable.

Use concrete words:

Use concrete words instead of abstract words in your business communication. Concrete words forms clear and sharp images in our mind as opposed to abstract words. Specific words such as bank, chair, and telephone are concrete words, whereas performance, inconsistency and significant are abstract words, which creates vague and fuzzy images in our mind.

Use single words in place of circumlocution:...