Government Owned Fixed Asset Management Manual

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Ministry of Finance & Economic Development (MoFED) December 2007

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MoFED – DECEMBER 2007

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TABLE OF CONTENT

ACRONYMS I. PREAMBLE ……………………………………………………………………. Page 5

1. THE DEFINITION OF FIXED ASSETS …………………………

1.1. Assets that fall within the definition of fixed assets ............................ 1.2. Assets that have permanent nature but does not fall within the definition of fixed assets …………………………………………………. 1.3. Major maintenance that are capitalized ………………………………..

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9 13 13

2. STRUCTURE FOR THE MANAGEMENT OF GOVERNMENT FIXED ASSETS ……………………………………………………

2.1. The Government Fixed Assets Management Cycle ………………….. 2.2. The role of MoFED GPAD ………………………………………………. 2.3. The role of FMAUs in each PB …………………………………………. 2.4. The valuation committees of PBs ……………………………………… 3.1. Fixed assets in use ............................................................................ 3.2. Filling system for the UC and FAR ……………………………………. 3.3. Fixed assets in store …………………………………………………… 3.4. Fixed assets under construction ………………………………………

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15 19 21 25

3. THE ICC AND REGISTER MAINTENANCE PROCESS …….

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29 33 36 36

4. ASSIGNING PIN AND MARKING OF FIXED ASSETS IN USE ……………………………………………………………….. 5. VALUATION OF ASSETS WITH OUT COST ………………..

4.1. Property identification Number (PIN) …………………………………. 4.2. Marking of Fixed Assets ...................................................................

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39 46

6. CHANGES IN THE REGISTER ………………………………..

5.1. Fixed assets in use …………………………………………………….. 5.2. New fixed assets ……………………………………………………….. 5.3. Fixed assets under construction ………………………………………. 6.1. New purchases of assets ……………………………………………… 6.2. Transfer from assets under construction to fixed assets …………… 6.3. Transfer between custodians ………………………………………….. 6.4. Return of used asset...