The Elements of a Job Analysis

Elements of a Job Analysis

The elements of a job analysis are as follow :

Job analysis is systematic procedure to determine the skill and duties requirements of a job and to specify which kind of person should be recruiting. Job analysis is a process used to collect information about the responsibilities, necessary skill, duties, and outcomes including information about the nature, work environment and conditions of a particular job. One of the definitions of job analysis is “a purposeful, systematic process for collecting information on the important work-related aspects of a job”.

Job analysis provide information to organizations in regards of the content of a job, activities involved and job requirements needed which helps to determine which employees are best suitable for specific job.

The job analysis information is important to help the organization to hire the right workforce. Job analysis provides a range of information in regard to jobs in organizations.

The types of information collected from job analysis are as follow :

a. Human behaviours

b. Work activities

c. Machines, equipment, tools and work aids used

d. Performance standards

e. Personnel requirements for the job

f. Job context

The major uses of job analysis information for each phase of the human resource management cycle are as follow :

a. Job description

b. Job specification

c. Job classification

d. Job evaluation

e. Job design

f. Development of performance appraisal

g. Recruitment and selection

h. Compensation plans

i. Training

j. Performance management

k. Equal employment opportunity compliance

l. Discovering unassigned duties

The below is the list of several ways to conduct a job analysis :

a. Observation of the job and the incumbents work performance.

b. Examination of previous job analyses or job descriptions on the position and/or other records.

c. Interviewing the job occupant...