Hosp590

Week Three ‘You Decide’

Event Planning and Management: HOSP 590

January 21, 2015

Professor Warren Jahn

This week, your assignment is a You Decide situation. Please review the situation under the “You Decide” tab and then complete the questions. You will have two questions to complete. Please complete each question in 300 words or less. Complete your assignment off-line and submit it as a word document to the Dropbox. Please make sure that you keep a copy of your answers. You do not need to include references for this assignment.

An exercise in “Emergency Planning”

You are a recent college graduate and have been working with the most successful planning firm in Portland, Oregon for the past 12 months. You have assisted with dozens of events and are now excited to lead your first large event. It is three days until your event, the second annual Women’s Day Conference. The local medical school, Oregon Health Sciences University, is hosting the day-long conference in Portland, Oregon at the Portland Oregon Convention Center. Each attendee is paying $100 to receive a fun day of advice on women’s health, a catered box lunch, a health expo, and break-out sessions that vary from yoga to nutrition while undergoing cancer treatments. The event was well received last year and has received a lot of press. The University is excited by the press and since most of the labor and items are donated this is a large fund raiser for their operations.

Your Assignment

This morning you were notified by your assistant that the web registration did not automatically close as expected which led to 8,000 paid registrations being processed and confirmed. The capacity of the Convention Center is 7,000 given the arrangements for the trade show, theater seating, and break-out session rooms

1. What do you do? You have a legal, ethical, and financial responsibility to make certain the event and its operations maintain the highest standards of safety possible. You have a...