Week 4 Memo

Week 4 Memo

Project Controls

CMGT - 410

March 23, 2015

Memorandum

CMGT410 Week 4 Individual Assignment

TO: Reese Smith

FROM: Fred Kelly Jr

SUBJECT: Project Controls

DATE: 03/23/15

_____________________________________________________________________

Summary

As we all know, the company offsite 2-day training session project is about ready to enter the execution phase and with that being said, there are many concerns regarding the history of project steering off track and inevitably going over budget, surpassing the expected timeline, under using resources, all resulting in not meeting overall expectations. To re-assure that this is a successful completion of this project the management team is proposing to implement several tools and techniques.

Reporting

It is important for projects to complete successfully within the specified time and budget. One way to re-assure the timely completion is by reporting progress and completion of tasks and have the project team has set a baseline and submitted it to the upper management for approval and review. The updates and informal reports will be disbursed accordingly as items are competed successfully. If any issues arise, whether planned or unplanned, reports will be sent out informing upper management of the issue along with a solution on solving it. Project change forms will be used if the issue requires additional resources or adjustments to the project scope.

Project Quality Evaluation

The project manager along with his team will evaluate the team performance as a whole during the completion of each project phase. The project team will define expectations, define problems and determine what is needed to rectify the problems, and determine if any of the phases need adjustments. Periodic team evaluations will be conducted to assess the team performance. This will be done by using evaluation forms that will be created using the project objective and goals.

Change Control...