It Procurement

INFORMATION TECHNOLOGY (IT)

PROCUREMENT POLICY

Information Technology Procurement Policy

Purpose

The purpose of this policy is to provide a framework for the procurement of all IT hardware, software, and any

externally hosted systems or software for the University.

Introduction

The University has agreed standards in place for desktop software, operating systems, computer networks and

computer hardware and peripherals. This standardisation is essential as it allows the University’s IT

Department to provide a quality service. The main benefit areas are:



ITS Support Staff are familiar with hardware and peripherals, thus speeding up fault finding;



The ITS Department is able to stock standard spares in order to reduce down time;



Network, software and hardware installations are planned and coordinated centrally by experienced

network engineers;



IT staff with relevant skills are recruited.

This policy outlines the procedures that must be in place to achieve these benefits and to ensure the purchase,

delivery and installation of IT equipment is coordinated successfully. This policy has been developed in

conjunction with the University’s Purchasing Department.

Software and Hardware Purchasing Guidelines:

The ITS Department is the sole authority for placing orders for IT software and hardware on behalf of the

University regardless of the source of funding. All IT related purchases will need to have full approval and

authorisation prior to requisitioning. All IT related hardware and software will be specified by the ITS SMT.

Hardware and software cannot be purchased without approval by ITS

All requests for purchasing of equipment or software, whether as individual items or as part of a larger project,

must be sent to the ITS Service Desk who will process the request as per the ITS process.

• ITS will make a decision whether to approve, decline or amend the requirements for the purchase of

the equipment;

• If...