Records Management Presentation

Associate Level Material

Presentation Guide

Microsoft® PowerPoint® Basics

For the assignment, Records Management Presentation, you are required to use Microsoft® PowerPoint®. This appendix is meant to give you the very basics for using the PowerPoint® program

Getting Started

• Open Microsoft® PowerPoint®.

• Start a new presentation: Click on Blank Presentation, then OK.

• Choosing a slide layout: Click on Format, then Slide Layout. A good one to start with is one with a header and bullet points.

• Type in text for the slide (Suggestion: Put the title of your paper in the top box and then your name and class information in the lower box. Next slide: Overview of paper topics—introduction. Next slide: First topic).

• To add speaker’s notes: Click on the Notes Page. Click on View, then Notes Page. To get back to the slide, click on View, then Normal.

• To add a slide: Click on Insert, then New slide.

• To add background color: Click on Format, then Background, and then More colors (for the full palette).

• To insert a slide in the middle of your other slides: Go to the left side of the screen, where it gives you an overview of your slides, and click on the place where you want the new slide to go. Click on Insert, then New Slide.

• To change the order of your slides: Go to the presentation overview on the left side of the screen, click on the slide you want to move, and then drag and drop it where you want it to go.

• Save your presentation just as you would save a Microsoft® Word document by clicking on File, then Save,

Note: If you get stuck, use the Help feature to figure things out. Click on Help, then Microsoft® PowerPoint® help and type in a keyword.

Presentation Points to Keep in Mind

• Microsoft® PowerPoint® is a visual aid to express the main ideas of a presentation. Before you can express your main ideas, you need to have a solid notion of the message you want to communicate. So, be sure to spend a good deal of your preparation time on the...