EXECUTIVE PLANNING SERVICES INSTRUCTIONS
MANUAL
The “How To Guide” for Successfully Hosting Foreign Dignitaries
and their Delegations
Jannine D. Pete
WRTG 393 6820 Advanced Technical Writing (2158)
Professor Anath Hartmann
WA #3—Instruction Manual
JPete_WA #3_Instruction Manual
TABLE OF CONTENTS
SECTION I. INTRODUCTION
SECTION II. EQUIPMENT AND SUPPLIES
SECTION III. PROTOCOL TERMS
SECTION IV. EVENT & VISIT PLANNING INSTRUCTIONS
SECTION V. INVITATION & VISIT TEMPLATES
SECTION VI. AFTER ACTION REPORTS
SECTION VII. CONCLUSION
SECTION VIII. REFERENCES
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JPete_WA #3_Instruction Manual
SECTION I. INTRODUCTION
If you’re reading this manual, that means you have some big plans ahead of you as you
are the host to very high-level officials who you are in the process of planning for their visit to
your establishment or military installation. Or, perhaps you are individuals who work in the
hospitality or military protocol communities. Either way, that means we have a lot of
information to share with you to set you up for success in your event planning for your future
foreign dignitary’s or delegation’s visit. This manual will help you to do just that, flawlessly
plan and execute your upcoming event. Just remember, you’re not alone. These types of events
have been done before and done well. This manual will give you tried and proven step-by-step
procedures that will ensure your dignitaries leave happy, and you walk away satisfied with your
efforts. Infographic, by BKV is a depiction of the start to finish process in planning and
executing an event retrieved from http://www.eventmanagerblog.com/event-infographics.
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JPete_WA #3_Instruction Manual
SECTION II. EQUIPMENT AND SUPPLIES
Before we dive into the instructions, you’ll first need to ensure you have all of the items
listed below on-hand and/or prior to the visit:
1.
Computer equipment, copier, printer and computer terminals
2. 5 cases of copier paper
3....
