Chapter 1

CHAPTER I

INTRODUCTION

Background of the Study

Inventory is basically the total amount of goods and materials held in stock by a factory, store and other business. An inventory system is a process whereby a business keeps track of the goods and material it has available. In its simplest sense it can be done manually by a count at the end of each day. In this way it is possible to keep a record of the goods coming in to the business and goods being sold. (Chapter 1 Inventory System, 2011)

Since manual inventory consumes a lot of time and is prone to errors, it would be helpful to build a system that will computerize the transactions from acquisition of the product description to updating the inventory database. The computerized inventory system will improve employees’ work efficiency by computerizing routinely and time consuming tasks such as the time spent in taking down product information. As a result, the time can be used in more productive activities. The accuracy of the current system will also be improved, since the computerized inventory system would eliminate the need of constantly encoding lengthy details of products by having an inventory database.

Monitoring encompasses the tracking of individual processes, so that information on their state can be easily seen, and statistics on the performance of one or more process can be provided.

The Baguio City Hall Monitoring and Inventory System for Supplies and Properties is a proposed system to the Baguio City Hall – General Services Office (GSO). It was proposed to enable the production of correct reports, fast retrieval of correct data, reduce the amount of paper used, and to store large amount of data and information occupying a small office. Some benefits of the system are to provide a computer-based information system for the current inventory and monitoring, to lessen the manual processes, and to make the system store and generate efficient report. (Bendoza, Esoen, Legawen, Pili, & William,...