Mang Inasal

Introduction

This document is intended to provide instruction to all computer users on how to organize and control their local IT workspace. It is recognized that the application of good Work Place Organization within a user's PC can save significant effort and reduce operator stress. The instruction below should take you less than 20 minutes to implement.

Step # 1 SORT

Sort through and sort out:

1)      Activate your local Backup process, check that this has been done correctly!!

Tip: If you don’t have a Backup procedure for your PC then fix this immediately. Your PC willgo wrong at some point!!! Make sure your Backup procedure is effective and up to date.

2)      Delete all unnecessary icons, files and folders from your PC desktop

3)      Delete all unnecessary folders and files from your ‘Libraries’ folder

Tip: Wave your mouse over every icon, file or folder on your computer and ask yourself:

a)      Do I know what this is?

b)      Do I need this?

If you answer ‘No’ to either of the above questions then delete.

Rationale: Too many unused files and folders slow you and your computer down, PC clutter makes searching for information difficult.

If it is not needed then get rid of it.

If it is needed by somebody else then give it to them.

If it is need by the organisation then release or archive the files.

Don’t be a data hoarder!

Step #2 SET IN ORDER:

Organize your files and folders to reduce clutter and allow for instant access.

1)      Create these 5 folders in your ‘Documents’ Folder:

_INBOX- Put unprocessed items that don’t have a place yet in here. This may be files and forms sent to you from colleagues that require processing. _ACTION ITEMS - Put items requiring an action that will take more than 2 minutes in here. This may be items such as forms to fill out or files to upload.

_ON HOLD - Put items you are not ready to deal with in here. These may be items that you are unable to process at this time.

_CURRENT PROJECTS - Put files related...