Submitted by: Submitted by irisshen826
Views: 10
Words: 493
Pages: 2
Category: Business and Industry
Date Submitted: 10/18/2016 12:30 PM
TO:
FROM:
XXXX
Bob Lowe, Operations Advisor
SUBJECT: Improving Office Operations and Morale
I enjoyed visiting your office last month and talking with you and your staff. Through an overall
evaluation and consideration, I would like to share my ideas to better improve the office productivity
and morale. I recommend you to adopt a flex-time schedule for you and your clerical staff. How the
schedule works and why it is effective is described as follows.
Ø How Flex-time Schedule Works
Flex-time scheduling enables your staff to choose working hours freely rather than locking them into
a rigid 9 AM to 5 PM schedule. Since hospitals are open 24 hours per day, you can easily implement
the plan. But several ground rules are necessarily required to ensure the flex-time runs smoothly.
Here is what I suggest:
− Allow your staff to allocate their 8 hours between 6 AM and 9 PM.
− Enable them to break the 8 hour shifts into 4 hour blocks.
− Require that at least 4 staff members should be on duty between 8 AM and 5 PM to handle
information request. Let your staff make the arrangements themselves to meet the requirement.
− Provide a sign-up sheet so that your staff can log their hours.
− Adopt for yourself a flex-time schedule, which shows your support and enables the supervision
of your worker during the course of the work week.
Ø Why Flex-time Improved Morale and Productivity
Flex-time will slightly increase office heating, cooling and lighting costs indeed. But I’m certain office
morale will improve and productivity will increase due to the following reasons:
− First, if staff members choose to...