Kudler Fine Foods Automation

Automation of Kudler's Accounting Information System

ACC542

April 25, 2011

Automation of Kudler's Accounting Information System

Kudler should purchase an industry specific software program to automate the accounts payable, accounts receivable, inventory, and payroll processes. Kudler relies on one person in each store to reorder products, causing delays and stock outs, but by implementing a just-in-time system this can be avoided because products are reordered based on the number of times a product is scanned at the register. The timesheets and employee records are paper formatted and switching the payroll process to an electronic database would save Kudler time and energy by creating easy access to records.

The current accounts payable system contains a lot of paper documents and duplication of processes that could be avoided by creating online electronic forms and having them automatically sent to the accounts payable department by e-mail. Kudler’s current accounts receivable process is maintained under their POS module, but having an independent accounts receivable process will create a checks and balances system by tracking the sales figures versus what is deposited electronically into their bank account.

The schedule for automation of the new systems starting with the inventory process will be on the Monday of the following week that Kudler decides to go with our recommendations, with the accounts payable, accounts receivable, and payroll processes following every other day. The enhancements will be made accordingly in the following weeks after the automation takes place with maintenance occurring within the first thirty days and then every ninety days after that.

Explanation and Rationale of course of Action

With the current system that Kudler has, there are many opportunities for fraud and incorrect reporting. Implementing a new system will allow each location to prevent delays and stock outs. Currently, the ordering process is done by...