Working Safely with Photocopiers

Working safely with photocopiers

Ozone

* Choose a low ozone emission photocopier or one that has an activated carbon filter fitted to the exhaust of the machine. Activated carbon will provide 100 per cent decomposition given sufficient contact with ozone.

* Maintain the photocopier and filter regularly. Good maintenance can reduce the levels of ozone produced.

* An objectionable odour or smell from photocopiers can cause nose and throat irritation. The indoor air quality should be monitored on a regular basis.

Maintenance

* Always use the photocopier according to the manufacturer's instructions. If in doubt consult the handbook. Use only the specified type of toner, paper and acetates.

* Photocopiers should be installed according to the manufacturer's instructions, with sufficient space and airflow around the machines.

* The manufacturer's recommendations for cleaning, as well as filter and brush replacements should be diligently followed.

* A maintenance log should be kept for each machine and should be available to staff for inspection.

Ventilation

* An adequate ventilated area can facilitate safe removal of any dusts, gases or vapours.

* Locate the copier in a well-ventilated room with natural fresh air or a filtered air exhaust system. Allow space around the machine for good airflow (an enclosed room may need mechanical ventilation conforming to Australian Standard AS1668).

* Air movement in copying areas should be monitored regularly.

Noise

* Locate the machine in an area where the effect of noise will be minimal. It may be necessary to achieve this by screening the photocopy machine with sound absorbent material/panels.

Intensive light or heat

* Keep the document cover closed at all times during photocopying, as this prevents light leakage and avoids visual fatigue.

* Where possible, prevent light exposure by using the automatic document feeder during photocopying.

* If it is not possible...