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Suezo, Victor Emmanuel T

HRM 130

Job Description

Executive Secretary

PURPOSE OF THE POSITION

The Executive Secretary is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

SCOPE

The Executive Secretary reports to the First Nation Administrator and is responsible for

providing senior level secretarial and clerical services for the Chief and First Nation

Administrator.

RESPONSIBILITIES

1. Provide office support services in order to ensure efficiency and effectiveness within the

Band Office

Main Activities

• Receive, direct and relay telephone messages and fax messages

• Direct the general public to the appropriate staff member

• Maintain the general filing system and file all correspondence

• Assist in the planning and preparation of meetings, conferences and conference

telephone calls

• Make preparations for Band Council and committee meetings

• Maintain an adequate inventory of office supplies

• Respond to public inquiries

• Provide word-processing and secretarial support

• Type confidential documents on a wordprocessing system

2. Provide support to the Chief and First Nation Administrator

Main Activities

• Assist the Chief and First Nation Administrator as requested

• Provide administrative services for the Chief and First Nation Administrator

3. Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

• office administration

• an understanding of relevant legislation, policies and procedures

• an understanding of the northern

• cultural and political

• environment

Skills

• The incumbent must demonstrate the following skills:

• team building

• bookkeeping skills

• analytical and problem...