Inventory

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Date Submitted: 04/20/2012 12:25 PM

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Inventory Control

Purpose

Inventory Control is vested with the responsibility for the control, care, maintenance, and security of all University property.  Specifically, we:

* Provide consistent guidelines for the management and protection of University property.

* Provide consistent guidelines for reporting missing and stolen University property and equipment.

* Establish uniform procedures for reporting inventory values.

* Dispose of excess and surplus personal property in a manner serving the best interests of the University and the State of Maryland.

* Maintain inventory records for  capital and non-capital equipment; coordinate physical inventories; perform 3 year equipment audits.

* Annual Inventory Review

* The Purpose

As an agency of the State of Maryland, Salisbury University is required to perform annual and periodic inventory reviews of property and equipment.

* The Process

Each year all departments are asked to complete an annual inventory and submit it to the Inventory Control Office.  Reports are generated and mailed around the middle of April, and the completed inventory is due on the business day closest to June 30th, the end of the University's fiscal year.

* Inventory Control updates the information recorded for equipment based on changes noted on the annual inventory and follows up with the department on any items that are not located so that the inventory can be completed.

* Sample Annual Inventory Report (PDF)

* Column Heading Definitions

A. Bar Code - The Salisbury University tag number assigned to that piece of equipment.  The equipment will have a metal inventory tag bearing the bar code and tag number.

* B.  Bldg/Room # - The physical location of the item.  Standard SU building codes are used as published in the campus directory.

* C.  Description - A detailed description of the inventory item, including model number, serial number and other pertinent characteristics.

* D.  Serial...