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Analysis

General Background for the Global RFP Best Practice

In addition to this Best Practice for the Standard RFP Template, there is another Best Practice

related to the RFP – the Best Practice for the RFP Process

A Best Practice provides a clear description of a set of processes, procedures, and guidelines that

when practically applied to an operation brings a business advantage. A Best Practice has a

record of success in providing significant advantage in cost, schedule, quality, integrity,

performance, safety, environment, or other measurable factors that impact an organization.

Various organizations identify and publicize Best Practices so that others – particularly internal

business units, external business partners, or otherwise affiliated external organizations – can

benefit from implementing the Best Practice and improving the operation of their business.

Lack of approved best practices for RFP format and content, and lack of a standard RFP

template, all impose a cost burden on lotteries when creating an RFP, and more significantly on

vendors who are regularly responding to RFPs on an ongoing basis. Through the creation of a

global Standard RFP Template, with standard text where appropriate, and a Guide to assist in the

creation of those elements where standard text is not appropriate, the lottery industry – worldwide

- will be able to reduce the risk and the investment involved in creating and responding to

RFPs.

Best Practice is described in terms of its:

• Purpose

• Components

• Constituents and their roles

• Prescriptive requirements

• Methods and techniques

• Tools

• Relationship to other Best Practices

Poorly Written

RFPs are notorious for being poorly written. Remember a Request for Proposal is a representation of your company. Take the time to do some proofreading before sending it to e-learning vendors. Often the RFP team is under a time constraint and not entirely focused on the writing process. The result is a...