Email

LESSON 16

WRITING THE EMAIL 

Submitted by:

Jovelyn M. Velasco

Therese Irynne R. Limbasan

Daisy D. Orilla

Submitted to:

Prof. Ester Gulmatico

Course/Sec:

BSBA HRDM 2-1

EMAIL

* System for sending and receiving messages electronically over a computer network, as between personal computers.

* While e-mail messages combine conversation conventions and written conventions, they are still written communication.

ADVANTAGES OF USING EMAIL

* You will have a written report of what you told the reader

* Information can be transmitted along quickly.

* Email is also easy to manage – as a memory helper of a “written dialogue”

* Email in the business world is used to transmit virtually every type of correspondence the daily conduct of business requires.

USES OF EMAIL

* First contact with the employer

* Responding to employers

* Thank you notes after interviews

* Job negotiations, important Qs about offer terms

* Most good news letters

* Requests for information

* Simple follow-up letters

* When quick turnaround time is needed for response

PARTS OF AN EMAIL

* TO Line – This consists of the email address/es of the recipient/s

* FROM Line – This part which indicates your name (writer) together with the date the message was sent are added automatically by the software, so you need not to encode anything here

* CC/Cc: - This includes the person/s getting a copy of the same message.

* BCC/Bcc: - This par indicates the person/s getting a copy of the email, but the name is suppressed to the addressee

* Subject Line – gives the main topic of the message

* Salutation – greeting signal which can be omitted

* Message – part discusses the topic

* Sign-off tag line – optional part includes the sender’s name, address, and contact information; can be simply ended with your initials

* Attachments - If you need to send a document, spreadsheet or any other file with an email, make...