Records Management System

Review of Related Literature

This chapter presents the review of the related literature and studies glimpsed from both foreign and local researches which provides insights and background done in the past that are related to this study and references for the present study.

F o r e i g n S t u d i e s

In the article written by Edwin Bridges (2005) entitled, “State Record Laws and the Preservation of an Archival Record”, he said that the management of public records is becoming an increasing challenging task. Expanding government services have created new classes and massive quantities records. New technologies for recording and communicating information employ dizzying array of media and equipment. These changes are overwhelming current laws and practices of the management of modern government records .In an electronic information environment, the systematic preservation of long term records can be the result of purposeful decisions and deliberate efforts. People designing and operating information systems have to decide what documentary records are to be produced and take steps to ensure that the records are produced and preserved. To ensure the preservation of a documentary record, state laws prescribing the requirements and procedures for managing public records need to be examined and updated (Bridges, 1991). Archives management is the general overview of a program to acquire, appraise, arrange, preserve, authenticate and give access to permanently valuable records (Society of American Archivists, 2005). Archives management is also concerned with the establishment of the program’s mission and goals, securing needed resources to support its activities and evaluating the program’s performance(Society of American Archivists,2005). Records management is defined by the SAA as “the systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and...