Steps Into Successful Event Planning and Coordinating

Satria Kusuma

English 1110-002

Ms. Lucinda Austin-Bearns

October 1st, 2012

Steps Into Successful Event Planning and Coordinating

The thought of event planning, or, rather, event coordinating, can be overwhelming at times, and especially having to set one for a large number of people. Event planning can be relevant to all sorts of occasions: from small group gatherings to something as massive as a concert show. Commitment is required in pulling off this type of work. The fear all individuals exposed to event planning is the common pressure that leads to hesitation and uncertainty. Although, no matter how experienced someone is, this pressure will be present in any circumstance. Having that confidence of knowledge and decisions will aid in this process of preparation. This process would make a real difference to someone taking a coordinator role. At any time, all individuals should accept that expectations for success will be high and mistakes will be made. Successes will come down to two key aspects of an event, which are the organization and planning that has taken place before the main event. Specifically, these will include implementing fixture bookings, overtaking and reviewing the programs stages, and preparing for the unexpected.

An event will not be one without the proper set of fixture bookings. Fixture bookings are broken down into two main components: venue bookings and PA systems (public address). Big occasions require the right setting and environment, which depend mainly on the type of the event being planned. Research and inquiries into the venue will be needed at this stage as well. Listing all the appropriate possible places, their advantages and disadvantages, and its visualization plans individually (This visualization plan will not be final, but significant to plan the next step). Once this list has been laid out, a group or a committee will be needed (usually three to five people) to evaluate these plans. This is purely for secondary...