Doc, Docx, Pdf, Wps

JOB DESCRIPTION

Job Title:

Personal Assistant

Report to:

CEO

Job Summary:

To provide full secretarial and administrative support to the CEO of the Commonwealth Telecommunications Organisation

Main areas of Responsibility: This diverse role in an international organisation is to provide full support for the CEO, who has a very busy diary and travels frequently. Considerable responsibility and sound judgement are required. The post reports directly to the CEO.                  Management of the CEO’s diary and appointments Help CEO manage output, workflow and office deadlines Take and relay accurate and timely messages from telephone callers, and answer queries where possible Collect and open all hard copy mail addressed to the CEO Manage the CEO’s e-mails Take minutes at all meetings in which CEO is involved Draft, type and dispatch all the CEO’s correspondence Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas and draft minutes Maintain a comprehensive filing system Co-ordinate CEO’s travel in conjunction with in-house logistic Staff Tabulate and retrieve CEO’s official expenditures and claims Arrange local transportation when necessary Small amount of personal work Some research, media relations and promotional work General administration tasks Some support for the CTO’s Directors as may be required Undertake any other duties as requested by the CEO

COMMONWEALTH TELECOMMUNICATIONS ORGANISATION 64-66 Glenthorne Road, London W6 0LR, United Kingdom | T: +44 (0) 208 600 3800 | F: + 44 (0) 208 600 3819 | Email: info@cto.int

www.cto.int

Required Skills:               Ideally educated to degree level (A’ level education considered) Excellent written and spoken English A minimum of four years PA/secretarial experience at an appropriate level Good computer literacy, speed and accuracy essential (MS Office, Excel, Powerpoint). Knowledge of graphics useful Excellent...