History

Model Document: Persuasive Memorandum

HVS Accounting Ser vices Memo

Memo author initials document before distributing.

Date: To: From: Subject:

May 13, 20-Harriet V. Sullivan, President Christine Thomas, Systems Administrator The Advantages of Telecommuting to HVS Accounting Services

CT

Proposal is clearly stated in introduction.

This memo presents the results of my research on telecommuting practices in our industry. Based on my findings and on the success of such programs elsewhere, I propose that HVS set up a work-at-home program on a three-month trial basis. What Are the Advantages? The greatest advantage to HVS is that overall employee productivity would very likely increase. I have reviewed a dozen trade journal articles in our field and several Web sites that show average productivity gains of from 15 to 30 percent. In conversations with managers at competing services companies, they mention gains in the 20 to 30 percent range. Another important advantage is that telecommuting would also help us to recruit and retain qualified employees. Several of our employees commute over an hour each way daily. Companies report that telecommuting can save employees time and money, and also reduce their stress levels, allowing them to better focus on their jobs. Our competitors also note that they have an easier time recruiting and retaining valuable employees when they offer telecommuting as an option. This is an important benefit that we can offer to our employees, especially in the current competitive job market. How Will Telecommuting Work at HVS? Any new program of this kind raises questions about how well it will work in practice. One key issue is keeping track of employees working away from the office. HVS is in an ideal position to benefit from telecommuting. Each member of the professional staff has well-defined tasks. As you know from our monthly reports, we currently maintain detailed information that quantifies staff productivity by...