Office Management

The function of an office: The functions of a modern office can be classified into two categories. That are-

1. Basic or routine function.

a. Receiving and collecting information

i. The internal sources

ii. The external sources

b. Recording information

c. Arranging or processing information

d. Communicating information.

2. Administrative management function.

Office Management

Definition: Management can be defined as principally a ask of planning, coordinating, motivating the efforts of others towards the specific objective.

Office manager: A manager is a man who gets things done by working with people and other resources to achieve the objectives. A person may be appointed to head the office and may be designed as office manager. Office manager is, there for, an executive who is in charge of an office and whose chief function is to organize and control it; and he integrates the work of the office with that of other departments. Thus he is an office manager if he performs the function of control and direction of the office.

Position of Manager: Position of the office manager is of great importance. His position in the organization is summed up below:

1. Responsible for implementation of policies

2. Affects morale

3. Man in the middle

4. Recruitment and training

5. Public relations man

Function of office manager: In the course of his functioning the office manager has to perform a number of duties, which have been summarized under the following headings.

In relation to top management

1. He should support and implement his policies, objectives, budgets etc. of top management.

2. He should report back since he is the key man for the office function, stuffing problems must be reported back immediately, so that work es on unhindered.

3. He should cooperate with the O.M department, where such department exists.

4. He should cooperate with the outside management consultant if they have been employed to study office procedures and systems....