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Ethics Program

Introduction

An ethics program is essential for every organization in the current market considering the regulatory environment. Essentially, an ethics program refers to a set of protocols that an organization puts in place as a way of deterring and preventing unlawful conduct; while at the same time promoting a compliance culture.

There are two main reasons to invest resources and time while creating a program and ensuring its effectiveness. One reason is that an ethics program offers management accurate and timely information which will act as a reference guide for potential legal issues. This will also address the issue promptly to prevent it from going through a chain of command.

The second reason is in the event that an organization is investigated for possible federal law violation. Having an effective ethics program in place is likely to significantly reduce any imposed penalty, as well as convince prosecutors to refrain from pursuing penalties any future penalties.

It is nearly impossible for an establishment to write a single program that fits all ethical situations and meet ethical requirements of an organization. Because most businesses have a diverse and broad business line they experience many federal regulatory requirements at each stage of their operations; this includes supply chain management, merchandising, and human resources. Regardless of a given business line of an organization, the core structure of an ethic program that’s effective is largely constant.

Standards and Procedures

The organization has to come up with procedures and standards aimed at preventing and detecting criminal conduct, as well as communicate them effectively. This is usually perceived as commonsense for most, however still written in the Ethics program to clarify it for all employees. It is important to communicate information to employees in a practical and concise manner, and not through the cumbersome legalese.

All senior management personnel...