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Aaron Norwood

BUS 670: Legal Environment

Professor Stacey Callaway

March 25, 2013

We are looking for an energetic and friendly professional staff person to fill our opening as an Administrative Assistant in our Honolulu Business Office. You will find the job description below. If you feel like you meet the requirements of the job and want to join our team; please follow the instructions below to submit your application and resume. Good luck and Happy Hunting!

State of Hawaii

Administrative Assistant-Full Time

Purpose of an Administrative Assistant:

Ensure efficient day-to-day office operation by implementing administrative systems, procedures, and policies. Monitor administrative projects and management of other staff.

Primary Job Duties and Responsibilities:

Reception area-Ensure that reception staffs are doing the following:

• Answer telephones using a professional and courteous manner.

• Direct telephone messages to the appropriate staff persons.

• Reply through telephone or email for general information messages with accurate information.

• Greet clients/guests/suppliers/visitors to the company in a professional and friendly manner.

• Organize, clean, and sanitize waiting area at opening, before lunch, and at closing.

Office Administration:

• Use of computer word-processing, spreadsheet, and database software such as Microsoft to prepare documents, memos, and reports.

• Sort and distribute incoming mail, faxes, and courier deliveries 3 times a day.

• Prepare and send outgoing mail, faxes, mail, and courier packages twice a day.

• Forward emails and voice messages to appropriate persons.

• Purchase, receive, and store office supplies and to be sure supplies are always available.

• Provide secretarial and administrative support to management and other staff.

• Make travel and meeting arrangements for staff.

• Upkeep maintenance records of...