Task 7

What items of information do you need before you can approve an invoice for payment?

* Confirm that the merchandise or service was properly ordered

* Confirm that the merchandise was received on time and in good condition

* Confirm the vendor is approved.

Tell me about an invoice discrepancy that you discovered and how you resolved the discrepancy?

Discrepancies in invoices could be many. Like there might an incorrect amount entered, incorrect date or account code combination entered etc. If the amount entered is not matching with the purchase order then the system will place the invoice on hold which will have to be released before going further. If there is no purchase order matching and if you have entered wrong amount and if it is approved then you can reverse the distribution line and create a fresh line for the correct amount.

Tell me about an invoice dispute that you were involved in and what your role was in resolving the dispute?

Any dispute related invoice like quantity, Quality, Rate, taxes and other commercial and technical term, we have to strictly accept as per Purchase Order and solve the problem. 

If you are asked to prepare a bill for services. What information should be included in the bill?

The date and time to contact the authorities

Can you describe some of the methods used to allocate support costs?

There 3 types of cost allocation

1. Reposting

2. Distribution

3. Assessment

Discuss the strengths and weaknesses of each method

Review remaining cost allocation problems

Summarize and Review

What do you understand by the term Charge back?

My understand of the term chargeback is when you charge a credit card merchant pays to a customer after the customers show the item to the credit card statement.

What experience have you had in fixed assets accounting?

My experience I have in fixed assets accounting when I had a problem of with finding a better way of recording and tracking all the assets to a personal...