Locas

Local Literature

Author: Nicolas De Jesus

Bulacan’s Human Resources Office (PHRMO)

The Provincial Government of Bulacan's Human Resources Office (PHRMO) is responsible for, among other services, the maintenance of records associated with payroll preparation and processing. They are also responsible for maintenance of 201 files for each individual employee.

Among the significant services brought about by the PHRMO through the use of HRIS, on top of the list is the fast and accurate processing of pertinent employee records like service records and payroll. Through the automatic computation facility and integrated time keeping system, processing time to determine leave credits, which is necessary for computation of pay of employees who have absences, and processing time to prepare remittances for GSIS, PAG-IBIG, and MEDICARE are very well addressed. This system did not only empowered the employees and increased their productivity, but also became a tool to eliminate red tape. Through HRIS, response time to employee requests is admirable.

They built, and deployed the following components of the Human Resource Information System:

1)    | For Personnel Management – maintenance of 201 Files; |

2)    | For the General Payroll System -Monthly Payroll preparation, remittances done by the Accounting Office, Pay slips of Employees, Summary of Employee's Annual Income Tax, BIR Form 2316, Employees Master List; and |

3)    | For the Timekeeping System - Leave Credits/Balances, Personnel Attendance Report, and Daily Time Record. |

The project was implemented with the principle of confirming the host Department's ownership of the system – this facilitated “buy-in” into the project by the end users. The entire HRIS was implemented in stages, as the PITO believed in starting with small victories to increase acceptance and generate support for the project.

The HRIS shortened the processing time to determine leave credits from 5 minutes to 30 seconds. It also...