Preparing a Memorandum for Military Use

S: Suspense Date

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OFFICE SYMBOL 2 Date

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MEMORANDUM FOR

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SUBJECT: Preparing a Memorandum

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1. This example shows how to prepare a memorandum. Allow one inch for the left, right, top and bottom margins, except for top margin on letterhead.

a. Type the OFFICE SYMBOL at the left margin two lines below the seal.

b. Stamp or type the DATE on the same line as the office symbol, ending at the right margin If there is a SUSPENSE DATE, type it two lines above the office symbol line ending as close as possible to the right margin

c. Type MEMORANDUM FOR on the third line below the office symbol. Begin the single address one space following MEMORANDUM FOR. If the MEMORANDUM FOR address extends more than one line, begin the second line flush with the left margin. Addresses may be in upper and lowercase type or all uppercase type. See the other figures within this chapter for preparing multiple-addressed memorandums.

d. Type the SUBJECT of the memorandum on the second line below the last line of an address.

e. Begin the first paragraph of the TEXT at the left margin on the third line below the last line of the text.

2. When used, type the AUTHORITY LINE at the left margin on the second line below the last line of the text.

3. Type the SIGNATURE BLOCK on the fifth line below the authority line or the last line of the text beginning in the center of the page. Identify enclosures, if any, flush with the left margin beginning on the same line as the signature block.

4. Leave at least a one inch margin at the bottom of the first page.

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5. Type the OFFICE SYMBOL on the left margin one inch from the top edge of the paper.

6. Type the SUBJECT of the memorandum at the left margin on the next line below the office symbol.

7. Begin the...