Adb Fsa Process Guide

ADB FSA Process Guide (draft)

Contents

1 FSA Timeline 2

2 FSA Process 2

2.1 Thinking about FSAs 2

2.2 Creating the information for FSAs 2

2.2.1 Develop the following information 2

2.2.2 Generate the FSA attachment 2

2.2.3 Review information with the customer 3

2.3 Inputting the FSAs into FSAT 3

2.3.1 FSA Input Process 3

2.3.2 Vacancies 3

2.4 Tracking FSAs 3

2.5 Updating FSAs 4

2.5.1 Update FSAs when there are errors 4

2.5.2 Update FSAs when more money needs to be added to the plan 4

3 Carry Over 4

3.1 FSA not always needed 4

4 FSA Rejections 4

4.1 Reason FSAs may get rejected by SEC budget office 4

1 FSA Timeline

* April – Start discussions with customer on funding for the next fiscal year

* May to June PMR numbers should reflect these discussions.

* July – Receive customer concurrence on draft funding numbers by the end of July.

* August 31 – New fiscal year FSAs are due for submission

* September – New fiscal year FSAs are really due now.

* SEC FSA POC doesn’t start ensuring input is in until now.

* September 30 – Existing fiscal year ends

* October 1 – New fiscal year starts

2 FSA Process

3.1 Thinking about FSAs

1. Meet with your customers

2. Plan the new Fiscal Year work

3. Get customer concurrence on cost estimate

a. Do this before August.

3.2 Creating the information for FSAs

3.3.1 Develop the following information

* Government Labor (work years, what specific person(s) it covers, and how much they cost for that work year #)

* Estimates for the new year come from your budget analyst, and are then combined with the new year’s overhead number. The overhead number comes from your FSA process POC.

* Contractor Labor (work years, and how much it will cost in total)

* Estimates for the new year come from your contractor budget contact.

* Equipment cost (hardware/software)

* That...