Email Policy

Email Use Policy

Created by or for the SANS Institute. Feel free to modify or use for your organization. If you have a policy to contribute, please send e-mail to stephen@sans.edu 1.0 Purpose To prevent tarnishing the public image of When email goes out from the general public will tend to view that message as an official policy statement from the . 2.0 Scope This policy covers appropriate use of any email sent from a email address and applies to all employees, vendors, and agents operating on behalf of . 3.0 Policy 3.1 Prohibited Use. The email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, hair color, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any employee should report the matter to their supervisor immediately. 3.2 Personal Use. Using a reasonable amount of resources for personal emails is acceptable, but nonwork related email shall be saved in a separate folder from work related email. Sending chain letters or joke emails from a email account is prohibited. Virus or other malware warnings and mass mailings from shall be approved by VP Operations before sending. These restrictions also apply to the forwarding of mail received by a employee. 3.3 Monitoring employees shall have no expectation of privacy in anything they store, send or receive on the company’s email system. may monitor messages without prior notice. is not obliged to monitor email messages. 4.0 Enforcement Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. 5.0 Definitions Term Email Forwarded email Chain email or letter Definition The electronic transmission of information through a mail protocol such as SMTP or IMAP. Typical email clients include Eudora and...