Business Writing #2

interoffice memorandum

to: | all sf employees |

from: | Zack Frazler |

subject: | Expense reports: Clarification of New and improved Policy!! |

date: | November 2, 2015 |

cc: | Lisa Burkart-Chalmers |

| |

With the growth of our company, it has come to my attention that expenses for business related travel have increased significantly and at the moment are not in line with company policy. As a result, we’ve worked out a new and improved travel expense policy. We have contracted Liberty Travel agency as our go to people for hotels and flight arrangements. This will ensure that we keep our costs in line. We are also very excited to say we are looking into a new expense report cloud based platform called Concur Technologies they are an American travel management company, providing travel and expense management services to businesses that will allow you to keep track of all expenses simply through your smartphone and computer, allowing you to simply take a picture of your receipt and it is automatically inserted into you expense report.

All travel arrangements will be made through Liberty Travel to ensure that we obtain the most advantageous rates for airline tickets, hotel bookings, car rentals, and transportation to and from the airport. Please adhere to the following guidelines:

* Book accommodations only in mid-range hotels (for example Days Inn or Best Western).

* Choose the least expensive form of transportation option available (taxis and hotel and airport courtesy cars rather than rental cars). Public transportation such as Metro if available

* Rent cars only from carriers with whom we have a corporate discount.

* Please make every effort to keep meal expense under $35.00 per day per person; tips no more than 15%. The company will not reimburse for bar bills.

* Cell phone reimbursement is $50 a month

* Until further notice please make sure all information is completely filled out on your expense reports and they are...