Writing a Project Proposal

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Date Submitted: 06/30/2011 07:52 PM

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Writing A Project Proposal

Having 100% of project proposals accepted usually means that a freelance developer has had very few clients. Low percentage rates usually mean that proposals are being sent to people who didn’t ask or the proposal writer simply needs a few good “getting warmer’s” in the right direction. The following tried and tested tips are to encourage the 100%ers to write more proposals and the low raters to take heart and give it another try. Let’s get started…

1. Ask Questions - Before starting your proposal, take some time to make sure you know exactly what you’re proposing. If you’re unclear about any part of the project, ask your potential client a few meaningful questions. If anything seems vague in their description of “what they want”, ask for clarification and then give them a list of possible options as to what you think they might have meant. For your sake, when preparing to give a price, it’s important that you and the client both have the same amount of work in mind. – Note: If you decide to include a list of questions along with your proposal, include an educated guess as to what their answers would be. Make it clear that your price is based on you having made the correct guesses to the proposed questions and that if anything needs clarifying or if anything is missed, you can adjust your quote accordingly.

2. Summarize The Project - Take all the information on the project that you’re received from the client thus far and summarize it briefly, using your own words, in an opening paragraph. This not only helps you get a clearer concept of the project in your own mind but also gives the client confidence that you’ve given it thought and understand what they want. It also provides a solid opportunity for them to clarify encase you didn’t understand. – Example: “Below is a summary of my understanding of the project based on our conversations thus far:”

3. Break Down The Project Into A Nice “To Do” List – After your summary, follow-up with...